Manuscript Ethical Regulations
Enacted: June 25, 2008
Revised: September 5, 2008
Revised: May 11, 2018
Chapter 1: General Provisions
Article 1 (Purpose)
The purpose of these regulations are for the Korea Robotics Society (referred to as “Society” hereafter) to establish and clearly define the ethical code to be adhered to by authors and journal editors and staffs, and to ensure fair and systematic resolution when unethical behavior is suspected or occurs.
Article 2 (Subject of Application)
These regulations apply for all the submitted papers and published papers in the journal of the Society.
Article 3 (Range of Application)
These regulations are followed when there are no other more specific rules on establishing and verifying manuscript ethicality.
Chapter 2: Definition of Research Misconduct
Article 4 (Research Misconduct)
Research misconduct (hereby, “misconduct”) is any conduct such as fabricating, falsifying, plagiarizing, improper authorship, duplicating research, duplicating publication, falsifying publicly on research proposals, performance, results and presentations; or hinder misconduct investigations and informants.
- ‘Fabricating’is an act of fabricating, documenting or presenting research materials, results, etc.
- ‘Falsifying‘ is intentionally altering the process or modifying/deleting research source or materials that distorts and impacts the outcome
- ‘Plagiarizing’is a conduct that uses other people’s unique ideas and creations without any citation - not general material as this regulation, and act as if the idea was their own creation.
① Utilizing the entire or parts of research contents without any citations.
② Altering and using a word or sentence within the research without any citations.
③ Utilizing others’ unique ideas without any citations.
④ Translating publication without any citations.
⑤ (Self-plagiarizing) Reusing a good portion of one’s copyrighted dissertation already published in an academic journal with slight editing, but without any citations
- ‘Improper authorship’as noted in this paragraph, any research content or results used without any acknowledgement of the author unless with a specific reasoning; or thanking, praising or granting any person who has no involvement in the research.
① Giving credit to a person who has no involvement nor contribution to the research
② Not giving credit to a person who has been involved and contributed to the research
③ Presenting and publishing student’s dissertation with only professor’s name as its own
- ‘Duplicating Publication’defines as publishing identical dissertation in two or more academic journals.
① If the purpose is to increase readers and publish a 2nd edition, editors from both academic journals and also the Korea Robotics Society must approve. There must be a time difference between publishing 1st and 2nd editions - one week or more; and the author must be the same person. The 2nd edition must imply in footnotes regarding its 2nd edition and provide detailed facts referring the 1st edition. Translated publications are also considered 2nd editions, thus must have identical conditions.
② If the research achieves results in its early stage, presentations are allowed in related academic symposiums. In later stages, with reference to the early presentation, the completed research dissertations can be submitted to the Korea Robotics Society and other academic publications.
- ‘Hindering research misconduct investigations’ is intentionally disrupting the investigations through oneself or others, or harm informants.
- Any other acts which falls out of the boundaries regulated within the academic field.
Chapter 3: Establishment and Management of Manuscript Ethics Committee
Article 5 (Function)
The ethicality of a paper is determined by committee deliberation based on the following matters:
- Establishment and management of manuscript related ethical guidelines
- Receipt of reports on misconduct, organization of an Investigation Committee and appointment of investigators
- Starting of the preliminary investigation and official investigation
- Protection of the informant and redemption of the examinee’s honor where applicable
- Handling of preliminary investigation results, official investigation results and follow-up actions
- Handling of any other matters that the Chief Commissioner may present for consideration
Article 6 (Composition)
An Investigation Committee is organized with one (1) Chief and five (5) or less members when there is question of misconduct. The Chief is the Chairman of the Society. The Chief nominates committee members and the Board of Directors approves.
Article 7 (Chief Commissioner)
The Chief Commissioner represents the committee and organizes and presides over each meeting.
Article 8 (Assistant Administrator)
To handle certain business, the Society’s Director of the General Affairs Department may act as an Assistant Administrator for the committee.
Article 9 (Meeting Procedure)
- The Chief Commissioner organizes each meeting of the committee and presides over the meetings as Chairman.
- To pass an agenda at a meeting, more than two-thirds of registered members’attendance and more than 50% of attended members must vote in favor. According to Article 14, misconduct discovered by the investigation committee will need two-thirds of the votes in favor on disciplinary actions.
- In the event of a minor issue, the Chief Commissioner can deliberate and decide based on his/her review of relevant documentation.
Chapter 4: Verification of Manuscript Ethicality
Article 10 (Receipt of Misconduct Report)
The Assistant Administrator of the committee can receive a report of misconduct by any means including but not limited to letter, telephone, and email, and generally receives the report under the name of the informant. When receiving a report anonymously, the Assistant Administrator endeavors to collect detailed information about the paper, including the title, and proof of misconduct.
Article 11 (Period and Method of Preliminary Investigation)
A preliminary investigation is initiated within fifteen (15) days of the initial receipt of a misconduct report. The investigation and the committee’s approval of any findings are completed within 30 days of the start of the investigation.
The necessity of an official investigation is determined by the committee after reviewing the following matters during the preliminary investigation.
- The report, itself, refers to ethical misconduct as described in Article 4, Clause 1 of the Manuscript Ethical Regulations.
- The report contains concrete, clear and accurate information pertaining to the reported misconduct and is useful to the investigation.
- Preliminary investigation shall be conducted by the society’s secretariat under the assistant administrator’s supervision. At any time, requesting more information from informant and other experts is allowed.
Article 12 (Notice of Preliminary Investigation Result)
① The informant is notified of the result of the preliminary investigation within ten (10) days after the findings are approved by the Chief Commissioner. In the case of an anonymous informant, the result is not shared.
② The preliminary investigation report should include the following content:
- Detailed report of misconduct
- Explanation of the misconduct in the paper under investigation
- Grounds for the decision to perform the official investigation
- Relevant evidence
Article 13 (Initiation and Period of Official Investigation)
① An official investigation is initiated within 30 days after the Chief Commissioner’s approval based on the result of the preliminary investigation. The official investigation, including adjudication, is completed within 90 days of the date of investigation initiation.
② If the Ethics Committee decides that they are unable to finish the official investigation within the period stated in Clause 1 (above), the investigation can be extended by 60 days.
Article 14 (Request for Materials)
The Ethics Committee can request additional information from the informant, examinee, or other any other witness. The examinee must comply.
Article 15 (Confidentiality and Protection of Informant and Examinee)
① Identification of the informant should not be exposed directly or indirectly under any circumstance, and, unless necessary, should not be included on the investigation report.
② Neither the identity of the examinee, nor the fact that the examinee is being investigated, should be exposed outside of Ethics Committee and the Investigation Committee until the misconduct investigation is completed. The examinee’s honor and rights should not be infringed upon. Also, the committee should make every effort to redeem the damaged reputation of an examinee once free from suspicion.
③ All information regarding the initial report, investigation, deliberation, decision and proposed measures for resolution should be in confidence and any direct or indirect participants of the investigation should not reveal information acknowledged during the investigation and during the performance of one’s duties. In the event that reasonable exposure is necessary, the release of information must go to a committee vote.
Article 16 (Guarantee of Right to Objection and Defense)
The Ethics Committee should guarantee equal rights to all parties involved and the opportunity for statements of opinion, objection and defense. Parties involved should be informed of the related procedures in advance.
Article 17 (Judgment)
① The Ethics Committee must come to a conclusion based on the investigations and with respect to any objections and defense presented. The informant and examinee must be notified of the resulting decision.
② If the committee cannot come to a consensus, the outcome must be decided by a vote. In this case, a majority of the committee members should convene and at least 2/3 of the attending members should agree.
③ If either the informant or the examinee disagree with the decision of the Ethics Committee, an appeal stating valid reasons for objection and a request for a retrial must be submitted to the committee within 15 days of the date on which the committee’s decision was made available.
④ The appeal’s validity and the granting of a retrial are decided within 15 days after receiving the appeal. If a retrial is granted, the same Ethics Committee can be reorganized or a new Ethics Committee can be organized within 15 days after the decision to hold a retrial was made. ⑤ If a retrial is to be held, the committee in charge of the retrial will reinvestigate, determine the result, and inform the informant and examinee of said result within 30 days from the date on which the committee was convened.
Article 18 (Official Investigation Report Submission)
① The Ethics Committee is required to submit an official investigation report (referred to as a ‘final report’ hereafter) within ten (10) days after the final judgment.
② The following content should be included in the final report:
- Detailed content of the misconduct report
- Explanation of the misconduct that is the subject of investigation
- Examinee’s role in the research/paper and the reason(s) for suspicion
- Relevant evidence
- Information relating to defense and/or objection by the informant and/or examinee to the investigation result and the related outcome
- List of members of the Investigation Committee
Chapter 5: Action After Verification or Misconduct
Article 19 (Disciplinary Actions)
① The committee will need two-third of members attending, and two-thirds of attended members to vote in favor of a disciplinary action to present to the president.
② The Chairman of the Society decides the proper disciplinary measures and officially informs the author of said measures in writing.
③ Guidelines regarding disciplinary measures can be sought in other relevant regulations, or appropriate measures can be determined by the Chairman.
Article 20 (Disciplinary Measures)
For proposed disciplinary measures, the Chairman of the Society decides the severity of the disciplinary measure with respect to the following clauses and takes disciplinary action against the author. If the Chairman decides that there is a more appropriate disciplinary measure, it can be implemented instead of one of the following measures.
① (Caution) Authors are notified of their misconduct and advised to be more careful when writing and submitting their next paper.
② (Warning) Authors are notified of their misconduct and the publication is withdrawn. Authors are advised to be more careful when writing and submitting their next paper.
③ (Censure) Authors are notified of their misconduct and the publication is withdrawn. Notice of said misconduct is posted on the Society’s homepage for one (1) month. For every author at fault, all papers currently under review or awaiting publication are barred from publication and the main author is prohibited from submitting a paper to the Society for three (3) years.
④ (Strict Censure) Chairmen of the organizations with which each author is affiliated are officially notified in writing of the misconduct, and the paper is not published. Notice of said misconduct is posted on the Society’s homepage for one (1) month. For every author at fault, all papers currently under review or awaiting publication are barred from publication and each author is prohibited from submitting a paper to the Society for three (3) years. If the misconduct is one of plagiarism, the Chairman on the Society will provide an official letter of apology to the authors of the original paper.
Article 21 (Storage and Release of Records)
① The Editorial Office should keep records regarding preliminary and official investigations and records of any disciplinary measures taken for at least five (5) years after the conclusion of investigation and/or disciplinary action.
② A final report can be opened after a judgment has been made, but information regarding the identities of those involved including but not limited to the informant, investigators, witnesses, and consultants, can be excluded if the release of said information may disadvantage someone involved.
Article 22 (Detailed Rules of Operation)
Other matters required for Board management are separately determined through deliberation of the Board.
Chapter 6: Research Ethics Education
Article 23 (Implementing Ethics Education)
① This Society shall provide the necessary ethics education regarding the entire research process - research ethics regulations, range of misconduct, misconduct resolutions and verification process.
② Research ethics education can be conducted during academic conferences, symposiums and seminars hosted by the society.
Contents not disclosed in this regulation shall review the November 3, 2015 “Guidelines for Securing of Research Ethics” instructions promulgated by the Ministry of Science and ICT.
- These regulations are implemented as of June 25, 2008
- These regulations are implemented as of May 11, 2018